Notice of an Extraordinary Group Meeting of the Werrington Local History Group to be held on Thursday 7 April at Werrington Parish Village Centre at 7.30 pm followed by talk on the
by Lise Alexander-Smith
The short EGM is being held to put us back on track after missing the 2020 and 2021 Annual Group Meetings due to Covid and to tide us over until this year’s meeting on 1st September.
We intend to continue the monthly talks which will be arranged on a rolling basis. Your membership will be valid until after the September meeting without further fee.
The accounts have been prepared to cover the two financial years 2019 – 2021. There were few transactions after March 2020 – primarily insurance and a donation to the Royal British Legion Poppy Appeal.
Mr M Mead has kindly examined the accounts.
A copy of the accounts has been sent by email to members and will be available at the EGM.
Mr M Mead has kindly offered to continue in this role if the meeting agrees.
Prior to Covid the Committee had worked on some amendments to the 2018 constitution. The proposed consitution is here. The original Consitution from 2018 is here. Copies will also be available at the EGM
Objectives – recognises that the Group cannot do everything it did in the past. Whilst not ruling these activities out the proposed version allows more flexibility.
Management – this also reflects the current reality. Until recently we had been without a Minute Secretary for some time.
Internet banking -the option to use internet banking would make things more straightforward but as only one person is required to authorise a transaction it potentially exposes the Group to a degree of risk. The proposed changes attempt to strike a balance between ease of use and oversight. For consistency the same requirements have been applied to the use of cheques. We do not believe that separate mandates for different banking methods are possible.
Equality and diversity -This new paragraph is self-explanatory.
Winding up of the Group – Currently all assets would be presented to Peterborough Museum. The Museum tends to collect artefacts whilst paper records tend to reside with Peterborough Archives. For example the John Clare collection is split between the two on this basis. We therefore consider that any assets should be donated to where seems most appropriate at the time (and not necessarily limited to the organisations mentioned). We have also taken the opportunity to specify that efforts should be made to ring fence any monies so that they would be used to support the preservation and promotion of Werrington’s history.
Election of Executive Committee Members
We have been fortunate that Karyn Hillier and Barbara Robinson agreed to be co-opted to the committee. We are grateful to them.
Unfortunately, since the last AGM, Brynmor Cross and Richard Campbell have had to retire.
Bill Collin and Anne Horspole will also be standing down in September after many years of invaluable service.
That will leave the group with just three committee members and no Chairperson or Vice Chairperson. That does not allow any leeway for sickness, holidays etc and is not tenable.
The more committee members there are the less there is for each individual to do and fresh ideas can come forward.
It is not always necessary to attend committee meetings. For example an individual to co-ordinate roles such as putting chairs out and refreshments need only inform the committee that arrangements were in place and would be a great help. A person taking on a role relating to publicity would be helpful (familiarity with social media a bonus but not essential).
However we must have a Chairperson. If that role is not filled we cannot for example have a bank account.
Please do consider whether you, or someone who may not yet even be a member of the Group, could help to keep the Group going.
A few printed copies of these papers will be available on the evening.
Talk After the EGM Lise Alexander-Smith will be presenting her postponed talk on the Werrington Workhouse that we know many of you were looking forward to.
We look forward to seeing you at the meeting. If you have any questions or matters you wish to discuss in advance please contact us initially via firstname.lastname@example.org